| Online Filing Information |
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ROC Online System - New functionality
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The ROC Online System is putting in place a new functionality which allows electronic forms to be filed and signed electronically using a personal digital certificate. This online service uses Secure Socket Layer (128-bit SSL) protocol which is the standard mechanism used by web browsers to encrypt information. When you enter the service, the SSL encrypts all the information you enter before sending it to us. This ensures that no-one can intercept and read your details. Currently the documents available for electronic filing are:
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This new functionality is open to any individual who is:
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Currrently a Normal User of the ROC Online System and requests to be upgraded to an Authorised User.
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A new user registering as an Authorised User.
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A new user registering as a Signatory Only User.
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Authorised User
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The Authorised User role is available to those wishing to create and submit any of the available online forms or to create, submit and sign electronically a Memorandum and Articles of Association document on behalf of clients.
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Signatory Only User
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The Signatory Only User role is available to company directors and/or secretaries wishing to sign electronically documents related to their company/ies.
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What is required to use this service?
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In order to avail of these new services with the ROC Online System, the following is required:
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| From the myGov.mt web portal |
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| From the Registry of Companies Online System |
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Having installed his/her personal Digital Certificate on his/her personal computer, then one can follow the New User Registration process available from the ROC Online System. It is of utmost importance to provide a valid email address (not hotmail) since every communication between the ROC Online System and the user is done via email.
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Users should have the SUN JAVA Runtime Environment installed on their PC. This is required because it allows end-users to run JAVA Applications like the ROC Online System. The version currently supported by the ROC Online System is Java SE Runtime Environment V6u6 and this can be downloaded for free from: Sun Microsystems Downloads. Users should also make sure that no other versions of the SUN JAVA Runtime Environment are installed on their PC.
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Once approved by the ROC as a system user, one should then register his/her Digital Certificate with the ROC Online System by selecting the option Register Certificate available in the system menu.
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When the ROC approves the user's certificate application, then the user can start creating and submitting electronic forms online for the companies he/she is authorised to do so. Note that authorisation to be able to create and submit online forms on behalf of a company is also obtained on request through the ROC Online System by selecting the option Add Link to Company from the system menu. This should be accompanied with a written consent from the company authorising the user to file online documents on its behalf.
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If PopUps are disabled or if you have anti-virus software on your computer, enable PopUps for credit card payments.
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